OpenText eDOCS System Information

OpenText eDOCS, formerly known as Hummingbird eDOCS, is a document management system (DMS). It is designed to help organizations manage both paper, and electronic documents or records effectively throughout their lifecycle. Supported database backends are: MSSQL, Oracle and Sequelize.

System Specifications and Terminology

Here are some key OpenText eDOCS terminology and concepts.

Workspace

A workspace refers to a virtual environment within the eDOCS system where users can collaborate, manage documents, and execute various tasks related to document-centric workflows. Workspaces can contain folders and (paper) documents.

Folder

A folder is a container used to organize and store documents and other content within the Content Server. Folders can be nested within each other to create a hierarchical structure. Folders do not have to reside in a workspace or folder.

Document

A document refers to any digital file or record that is managed within the eDOCS system. Documents can include electronic (digital) files or reference paper documents. Documents do not have to reside in a workspace or folder.

Profile

A profile refers to a set of attributes or metadata associated with a specific document or record within the eDOCS system.

OpenText eDOCS REST API

The OpenText eDOCS REST API has several endpoints which can be used to perform CRUD operations in OpenText eDOCS.

Migration Pitfalls

The migration pitfalls are related to the OpenText eDOCS features.

Multiple Objects with the Same Name in a Folder

In OpenText eDOCS it is allowed to have multiple objects with the same name in a folder. When migrating to a system that does not support this, this will have to be dealt with.

Content with Multiple Parents

Content in OpenText eDOCS can be found in multiple locations with the same identifier. Check if such documents exist in the Content Store (multiple parentIds) after the extraction and deal with those accordingly in the migration.